4 Technologies to Include in Your 2025 Event Budget

As we edge closer to the start of Q4, many organizations are finalizing their 2025 budget plans. Allocating the correct amount of money to a multitude of varying products, events, supplies, employee wages, and so on, can become a daunting task. It is nearly impossible to include every last detail in your plans, which is why a reminder of the different products and services to include in your budget plans is beneficial! One important category that budget planners must take into account are events. According to TrueList, 21% of corporate marketing budgets are spent on events, making this category crucial in your budget planning efforts to avoid overspending.

Gartner noted that companies whose annual revenue is less than $500 million set aside about 8.4% of revenue to marketing. Within the marketing budget, about 9.4% of that is spent on events.

However, if your non-profit is small, the annual conference can be a major driver of your revenue and a much larger part of your annual budget. In fact, a recent survey noted that over half of nonprofits bring in 21% or more of their annual revenue from their event and online fundraising efforts. This means that budgeting sufficient funds for planned events in the nonprofit sector is crucial. By creating a broad outline of the services and products you need to successfully host your 2025 planned events, you can better allocate funds to support your event needs. So, is technology to improve effectiveness and save time and resources included in your budget? If not, here are 4 key technologies to include in your budget to elevate and simplify all your 2025 events. 

Event Registration

One of the most important aspects of event management is Registration. Creating a registration site allows you to build your own branding, agenda, and maps, as well as monitor and track who plans to attend your event. By using an Event Management Software to create your registration page, you gain access to a multitude of benefits and features that will simplify your event planning and execution.

• Unlimited registrations
• Integration with other Results at Hand products like your event app, event check-in software, and onsite badge printing
• Custom event and association branding
• Third-party payment platform integration
• Multiple registration admin seats
• Bundled pricing
• Live customer support

With all of these benefits in mind, you don’t want to forget to make room in your 2025 budget plans for Results at Hand Registration Software! Check out our website to learn more about this product.

Exhibitor Opportunities

In addition to separating out budgets for registration, don’t forget to distribute funds to enhance your Exhibitor offerings. By using Results at Hand’s products, your organization can attract more Exhibitors by calling attention to:

• Lead Retrieval
• Chat features
• Tradeshow map listings
• Material sharing
• And more!

Offering Lead Retrieval services to your Exhibitors allows them to seamlessly and efficiently capture the contact information of potential leads. Exhibitors simply scan the leads QR code to save their information, chat, rate leads on a 5-star priority scale, and more! In addition to Lead Retrieval, Exhibitors gain access to chat features, a listing on the tradeshow map, the ability to share materials, and more. Investing money into your Exhibitors will provide positive ROI for both you and the Exhibitor! On one hand, your organization ensures strong sponsors sign up to exhibit at your event and on the other hand, the Exhibitor gains access to powerful networking opportunities. Don’t forget to account for this feature in your 2025 budgets!

Onsite Badge Printing

Planning for Exhibitor Opportunities and Event Registration in your 2025 budget plans would not be complete without also setting aside money for Onsite Badge Printing. With Results at Hand’s Onsite Badge Printing solution, your organization has the ability to seamlessly create professional badges for your Exhibitors and attendees.

Nichole Richardson, Association Management Coordinator at Dykema – Association Management Services, encourages event planners to include Results at Hand Onsite Badge Printing in their budgets because “choosing to take on the additional expense for name tag printing through Results at Hand allows us to have less staff expense stuffing name tags and most importantly, allows for a smooth and quicker registration experience for our large events of 1,000+ attendees.”

Implementing an Onsite Badge Printing solution into your event management offers an abundance of perks for your organization:

• Save time
• Ensure faster check-ins
• Eliminate waste
• Custom branded and designed badges
• Integration with Results at Hand registration and event apps

Results at Hand’s Onsite Badge Printing Solution is easy for attendees and Exhibitors to use. All your guests have to do is type their name into the tablet to check-in and their badge automatically prints, eliminating the hassle of pre-printing, ordering, and re-printing badges. Since it’s such an easy process, this product is a no brainer to be included in your 2025 budget plans!

Year-Round Event App

To ensure a smooth event management process for your organization, a Mobile Event App is also vital. Results at Hand’s Mobile Event Apps allow you to brand your own native app for use by your attendees throughout your event. Using a mobile event app during your event allows you to send push notifications, track education and accreditation credits, navigate trade show maps, garner audience feedback, and so much more!

To make it even better, Results at Hand offers a premium app plan so you can gain year-round access to your event app for use at all of your 2025 events! This plan ensures your budget captures all the events you hope to host throughout the year without having to know the exact number of events. Eliminate your stress and budget Results at Hand’s premium event app into your 2025 plans!

Although your 2025 budget includes far more categories than your events, it’s important to get started in planning and allocate your funds to the events you know your organization will host throughout the year. If you’re struggling with where to start when creating your 2025 event budgets, Results at Hand recommends using a template as your basis and customizing it to fit your event’s needs.

Just as important as the services you include are the partners you select. It is important your partner both understands your event service needs, but also understands your budget and can work with you to make the right choices for your budget and goals.

Not sure if Event Management Software can fit your budget? Luckily for you, Results at Hand is committed to making simple and seamless event management accessible for everyone! We offer custom pricing to fit both your event needs and budget. Get started today by filling out this form or email sales@resultsathand.com!